Service calls
Collect payment at the job, send a payment link, or let the office handle the balance after the work is complete.
Construction & Trades
The job happens in the field.
The job happens in the field.
Get paid there too.
Service calls, remodels, roofing jobs, HVAC work, landscaping, and larger projects all collect money differently. Deposits, invoices, payment links, mobile payments, and recurring service plans can all be part of the same business.
We start with how you bill and collect today, then build the payment setup around the work instead of forcing the work around the payment system.
How the money comes in
One business can have
One business can have
four different payment flows.
A service call is not billed like a remodel. A maintenance agreement is not collected like a final project balance. Start with the ways your business actually gets paid.
Projects and remodels
Deposits, progress payments, approved changes, and final balances can all happen at different stages of the same job.
Recurring maintenance
Service agreements and maintenance plans may need scheduled billing instead of a new invoice and payment request every time.
Office invoicing
Send invoices and payment links from the office when a physical terminal has nothing to do with how the customer pays.
You may use one of these. You may use all four. The setup should follow the business.
What has to work
The job moves.
The job moves.
The payment flow should too.
The payment part of the job can happen before work starts, while the crew is there, from the office, or months later on a service plan. These are the workflows we ask about before recommending anything.
Deposits
Collect the amount due before work begins without turning every deposit into a separate manual process.
Progress payments
Take payments at agreed stages of a larger job instead of waiting until every dollar is due at the end.
Payment links
Send a customer a secure way to pay from an invoice, text, or email when nobody needs to be standing beside a terminal.
Mobile payments
Let field staff collect payment at the job when that fits the workflow and the approved setup supports it.
Recurring service plans
Schedule approved payments for maintenance agreements and repeat service instead of rebuilding the billing process every visit.
Accounting and reconciliation
Keep payment records organized so the office can match what was billed, what was paid, and what still needs attention.
If the current process already handles these well, we should not replace it just to create a project.
Start with what you need
You may not need
You may not need
a POS at all.
If your business does not manage tables, retail inventory, or a complicated checkout, a full point of sale may be more system than you need. Start with the payment job first.
Take the card
Use a countertop terminal or mobile payment device when the customer is there and a straightforward card payment is all the business needs.
Terminal or mobile paymentSend the payment
Send an invoice or payment link when the customer needs to pay from their phone or computer instead of standing beside your equipment.
Invoice or payment linkBill on a schedule
Use approved recurring billing for maintenance plans, service agreements, and repeat charges when the same customer pays on a schedule.
Recurring billingNeed more than that? Then we look at the systems that manage the rest of the business.
Pricing programs
The job size does not pick
The job size does not pick
the pricing program.
Your numbers do.
A service company collecting smaller payments can look completely different from a contractor collecting deposits and project balances. We compare the actual processing cost, card mix, and customer payment flow before recommending anything.
How customers pay
Card, invoice, payment link, check, and recurring payments can all affect how much of the business is actually exposed to card processing cost.
Card mix and current cost
Debit, credit, prepaid volume, and the fees on your current statement give us the numbers needed to compare the programs honestly.
How pricing is presented
A pricing program also changes what customers see on an estimate, invoice, payment screen, or receipt. The lowest modeled cost is not automatically the best operating choice.
We do not pick the program from the trade
One contractor may be mostly card. Another may collect most large balances by check or bank transfer. One recent processing statement gives us something real to model before we recommend a change.
What changes
Change the payment flow.
Change the payment flow.
Keep the rest if it works.
Moving to Phase 3 does not automatically mean new hardware or a full point of sale. We look at what the field and office use today, then change the pieces that actually solve the payment problem.
Keep compatible equipment
If the current terminals or payment devices can support the new setup, keeping them may be the better answer. We check compatibility before recommending replacements.
Set up the field and office
Mobile payments, invoices, payment links, recurring billing, and office terminals should be configured around who collects the money and where that happens.
Support when you need it
Phase 3 payment and equipment support is available 24/7 from a US based team. The office and the field should know who to contact before anything goes live.
Know the terms first
Processing terms, equipment arrangements, pricing, and cancellation conditions should be clear before the business changes anything.
The goal is not more hardware. It is a simpler way to collect the money the business is already owed.
Payment tools
Use the tool that fits
Use the tool that fits
how the customer pays.
Some jobs need a mobile device. Some need a terminal at the office. Others never need hardware at all. These are the tools we use most often for trade businesses.
Phase 3 VT
Invoices, links, and repeat billing
Our branded virtual terminal lets the office take payments, send invoices and payment links, manage recurring payments, and securely store approved customer payment methods without needing a traditional POS.
Card and ACH payment options can be handled from the same payment environment when supported by the merchant setup.
See Phase 3 VT →
Square
Field and lighter business operations
Worth considering when the business wants mobile payments plus broader business tools in a familiar system, without building a complicated payment setup.
See Square →
Dejavoo
Straightforward card acceptance
A practical terminal option for the office or field when the business mainly needs to accept card payments without running a larger point of sale system.
See Dejavoo →
Valor
Terminal based payment setups
Another terminal option when the business wants straightforward card acceptance and needs a device configured around the approved processing and pricing program.
See Valor →
The simplest setup that handles the payment job is usually the place to start.
The project payment flow
From estimate
From estimate
to final payment.
Some jobs are paid once. Others involve a deposit, a progress payment, a remote invoice, or a recurring maintenance schedule. The payment setup should support the stages the business actually uses.
-
Agree on what is due
The business determines the approved estimate, deposit, milestone, invoice, or final amount under its normal process.
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Request the payment
Send the approved invoice, payment link, mobile payment request, or other configured payment option.
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Collect the approved amount
The customer completes payment through a supported method in the merchant setup.
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Continue scheduled billing when applicable
When the customer has agreed to recurring maintenance or another scheduled service, the approved setup can support the established billing schedule.
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Match the payment to the job record
The business needs a clear record that helps connect payments, refunds, and remaining balances back to the invoice or job record it already uses.
The business decides what is owed. Phase 3 provides the payment tools used to collect the approved amount.
Construction FAQ
Before you change
Before you change
how you get paid,
get these answers.
The payment method, invoicing workflow, mobile collection, existing software, equipment, and pricing program can all be separate decisions. We figure out which part actually needs changing before touching the rest.
Which pricing program should a Construction and Trades business use?
Do not choose from the trade name alone. Actual card volume, debit and credit mix, current processing cost, average card transaction, customer experience, invoicing workflow, and how much revenue actually runs through cards all matter. Review the actual merchant numbers before recommending a change.
How long does switching take?
It depends on what is changing. A simple terminal setup is different from configuring mobile payments, Phase 3 VT, remote invoicing, recurring billing, or connections around existing business software. Review the current setup first and give the merchant a realistic implementation plan before anything changes.
Can I keep the software or equipment I already use?
Possibly. Existing software, terminals, readers, or payment devices may be compatible with the approved setup. Check the current systems, processing relationship, equipment, and configuration before recommending replacements.
What is Phase 3 VT?
Phase 3 VT is our branded virtual terminal for businesses that need to request, take, and manage payments without running every transaction through a physical point of sale. Depending on the merchant setup, it can support payment entry, invoices, payment links, approved stored payment methods, recurring billing, and ACH when enabled.
Can I send customers invoices or payment links?
Yes when the approved payment setup supports those workflows. Invoices and payment links can give customers a way to pay remotely without requiring payment in person.
Can technicians or crews take payment away from the office?
Yes when the approved merchant setup supports the required mobile or remote payment workflow. The exact option may be a payment device, payment link, virtual terminal, or another configured method.
Can I take deposits or progress payments?
Yes when the business uses approved deposits or progress payments and the payment setup supports that workflow. The business determines what amount is due and when.
Can Phase 3 support recurring maintenance billing?
Yes when the approved setup supports recurring billing and the customer has agreed to charges on an established schedule.
Can Phase 3 handle ACH?
ACH may be available when enabled for the approved merchant setup. Availability, requirements, pricing, limits, and funding depend on the merchant configuration.
Do I need a full point of sale system?
Not always. Many Construction and Trades businesses mainly need invoicing, remote payments, mobile collection, recurring billing, or a simple terminal rather than a complete point of sale system.
Can Phase 3 handle our website too?
Yes. Phase 3 Digital can build and manage the public business website as a separate service. Website pricing is $99 a month with Phase 3 processing or $199 a month as Standalone Digital.
Phase 3 Digital
We can handle
We can handle
the website too.
Services change. Service areas change. Project photos, crews, hours, financing options, careers, and estimate information change. We build the website, write it, host it, and keep handling the normal updates after it goes live.
Use Phase 3 Digital on its own, or pay less when you also process with Phase 3.
Website plan
With Phase 3 processing
$99 / month
Standalone Digital
$199 / month
Same managed Website service. Processing customers receive the lower price.
- Written and designed for your business
- Hosting, SSL, and Cloudflare
- Forms, calls, maps, and analytics
- Technical SEO and schema
- Normal website updates by email
Not included in this plan
Estimating software, project management, scheduling systems, and payment tools
No setup fee. Month to month.
Your domain, logo, and original photos remain yours.